Month of Coordination

pear blossom package

The Pear Blossom Package is designed for the couple who wants to plan most of the details for their wedding day, but would like some assistance with the finer details and help with design and overall questions along the way. This package will help ensure no details are being left out on the day of your wedding and leave you at ease so you can fully enjoy your day. 

This package includes a total of three in-person meetings prior to your wedding day

Prior to your wedding day:

  • Complimentary one hour initial consultation
  • Unlimited correspondence via email, text, or phone from date of signed contract
  • One in-person strategic design meeting to discuss vendors, design inspiration, and any other questions
  • Access to Aisle Planner (an online wedding planning organization tool) to help throughout your wedding planning months
  • Tasting Meeting at venue (usually takes place 3-4 months prior to wedding day) (or another meeting of client’s choice)
  • Access to SBW preferred vendors
  • Final walk-through meeting, 6 weeks prior to the wedding day, to discuss wedding day timeline, vendor information, and any logistical questions
  • Review complete BEO (Banquet Event Order), and rentals order (if necessary)
  • Creation of the minute-by-minute Wedding Day timeline to include:
    • A Master Timeline and Access List prepared for all vendors
    • A full Set-Up Outline and Checklist of items prepared for the floral team, décor, rentals and any other miscellaneous items for everyone to follow, including SBW assistants
    • Shortened version of the timing of events to everyone in your wedding party, if requested
  • Contact all vendors to ensure correct items are prepared and make sure they are aware of arrival times, pick-up times as well as communicate venue’s procedures for load in, set up, and tear down
  • Distribute Master Timeline to all vendors one week prior to wedding day
  • Oversee all vendor commitments and contracts and verify rental quantities
  • Pick up miscellaneous items prior to the wedding day or possibly pick them up at the rehearsal or venue on day of wedding (i.e.; favors/toasting glasses, cake knife, frames, any personal décor items, etc.)
  • Attend, coordinate, and assist wedding officiant (if present) at rehearsal day before wedding with bridal party and family

Three planners to help on your wedding day:

  • Lead Wedding Coordinator onsite and available up to 4 hours prior to ceremony start time. Oversees all event management until the end of the night
  • Set-up Assistant to provide up to 6 hours on day of wedding
  • Bridal Assistant to be a personal assistant for bride, bridesmaids and family, up to 6 hours on day of wedding

On your wedding day:

  • Make sure all vendor commitments are fulfilled to your standards
  • Coordinate timing of day’s events with the photographer and/or videographer
  • Cue and coordinate timing for ceremony musicians
  • Coordinate with DJ/Band to establish timing for grand entrance, first dance, cake cutting, bouquet toss, and/or garter toss
  • Distribute gratuities and/or final payments to vendors on your behalf, if needed
  • Liaison for all vendors and venue throughout the event 
  • Distribute and pin on all personal flowers, if needed
  • Line up family and bridal party for processional
  • Line up bridal party for Grand Entrance
  • Cue bride and groom and other members of the party for special events i.e.; toasts, dances, cake cutting, etc.
  • Be visible and available at all times to you, your fiancé, and your parents to ensure a stress free and enjoyable event
  • Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items
  • Direct room set up and following floor plan and checking number of guests at each table  
  • Arrange all seating cards (escort cards) in alphabetical order
  • Assist with set up for ceremony (programs, flowers, unity sand/candle, chairs, etc.)
  • Assist with set up for cocktail hour and reception site, as well as transfer ceremony wedding décor, as needed
  • Ensure all finishing touches are achieved
  • Ensure all gifts are moved to bridal suite or designated room
  • Keep track of, pack up, and organize everything after wedding is finished (gifts, guest book, centerpieces, toasting flutes, decorations, etc.).
  • Ensure all rentals and décor items are picked up by specified vendors
  • Greet guests as they arrive and help with the flow of the evening for the guests
  • Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise
  • Access to Sweet Blossom Weddings extensive emergency kit