Full Service Planning

Cherry blossom package

The Cherry Blossom Package is designed for the busy couple who would like assistance from the beginning to the end. We will work with you from day one making sure your wedding is everything you had dreamed and hoped it would be.

This package includes a total of 16 in-person meetings prior to your wedding day

Prior to your wedding day:

  • Unlimited correspondence via email, text, or phone
  • Provide a personalized planning binder to retain your vendor contracts in, as well as a personalized planning schedule and budget spreadsheet, if needed
  • One design meeting (preferably in-person) to help assist you in creating an inspirational board with color scheme, theme, linen options, and overall design direction for your wedding
  • Referrals for up to a minimum of three (3) vendors in each category best suited to the client’s style and budget (entertainment, photographer, videographer, stationery, baker, caterer, beverage service, valet, florist, officiant, décor, rentals, as well as hair/makeup stylists)
  • Contact vendors to ensure their availability, as well as coordinate meetings with specified vendors
  • Attend up to 12 meetings (your choice) with those selected vendors to help ask the right questions and provide support
  • Assist with booking all vendors
  • Provide a customized month-by-month task list for you to follow that leads you up to your wedding day
  • Create itemized budget spreadsheet for us to follow
  • Establish vendor payment schedule and keep you on track
  • Assistance with rental needs (tables, chairs, linens, dance floor, glassware, china, heaters, canopies, etc.)
  • Provide referrals for gown boutiques (Custom and Retail), and tuxedos/suits, etc.
  • Select and book transportation for wedding day
  • Assistance in selecting and proofreading stationary, invitations, programs, menu cards, save the dates
  • Help select favors, gifts and welcome baskets
  • Attend tasting meeting with selected caterer or venue
  • Review all vendor contracts for all the fundamentals, arrival/pick-up times, and make sure agreements are understood by all parties
  • Attend final meeting with florist (preferably with the mock-up of the floral arrangement and table arrangements)
  • Review complete BEO (Banquet Event Order) provided by caterer or venue
  • Attend final walk-through meeting, preferably at venue, 6 weeks prior to the wedding day to discuss wedding timeline
  • Creation of the minute-by-minute Wedding Day timeline to include:
    • A Master Timeline and Access List prepared for all vendors
    • A full Set-Up Outline and Checklist of items prepared for the floral team, décor, rentals and any other miscellaneous items for everyone to follow, including SBW assistants
    • Shortened version of the timing of events to everyone in your wedding party, if requested
  • Contact all vendors to ensure correct items are prepared and make sure they are aware of arrival times, pick-up times, as well as communicate venue’s procedures for load in, set up, and tear down
  • Distribute Master Timeline to all vendors one week prior to wedding day
  • Pick up miscellaneous items prior to the wedding day or possibly pick them up at the rehearsal or venue on day of wedding (i.e.; favors/toasting glasses, cake knife, frames, any personal décor items, etc.)
  • Attend, coordinate, and assist wedding officiant at rehearsal day before wedding with bridal party and family
  • Marriage License Info

Three planners to help on your wedding day:

  • Lead Wedding Coordinator onsite and available up to 4 hours prior to ceremony start time. Oversees all event management until the end of the night
  • Set-up Assistant to provide up to 6 hours on day of wedding
  • Bridal Assistant to be a personal assistant for bride, bridesmaids and family, up to 6 hours on day of wedding

On your wedding day:

  • Make sure all vendor commitments are fulfilled to your standards
  • Coordinate timing of day’s events with the photographer and/or videographer
  • Cue and coordinate timing for ceremony musicians
  • Coordinate with DJ/Band to establish timing for grand entrance, first dance, cake cutting, bouquet toss, and/or garter toss
  • Distribute gratuities and/or final payments to vendors on your behalf, if needed
  • Liaison for all vendors and venue throughout the event 
  • Distribute and pin on all personal flowers, if needed
  • Line up family and bridal party for processional
  • Line up bridal party for Grand Entrance
  • Cue bride and groom and other members of the party for special events i.e.; toasts, dances, cake cutting, etc.
  • Be visible and available at all times to you, your fiancé, and your parents to ensure a stress free and enjoyable event
  • Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items
  • Direct room set up and following floor plan and checking number of guests at each table  
  • Arrange all seating cards (escort cards) in alphabetical order
  • Assist with set up for ceremony (programs, flowers, unity sand/candle, chairs, etc.)
  • Assist with set up for cocktail hour and reception site, as well as transfer ceremony wedding décor, as needed
  • Ensure all finishing touches are achieved
  • Ensure all gifts are moved to bridal suite or designated room
  • Keep track of, pack up, and organize everything after wedding is finished (gifts, guest book, centerpieces, toasting flutes, decorations, etc.).
  • Ensure all rentals and décor items are picked up by specified vendors
  • Greet guests as they arrive and help with the flow of the evening for the guests
  • Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise
  • Access to Sweet Blossom Weddings extensive emergency kit