Day of Coordination

plum blossom package

The Plum Blossom Package is designed for the couple who has planned all of the details for their wedding day, but would like some assistance during that last month with the finer details and making sure that their vision comes to life on the day of their wedding. This package will help ease any last minute stress so you can enjoy this special time with your family and friends.

This package includes one in-person meeting prior to your wedding day

Prior to your wedding day:

  • Complimentary one hour initial consultation
  • Unlimited correspondence via email, text, or phone 4 weeks prior to wedding day
  • One in-person meeting, preferably at the venue 4 weeks prior to wedding day to discuss wedding day timeline, vendor information, and any logistical questions.
  • Review complete BEO (Banquet Event Order), and rentals order (if necessary)
  • Creation of the minute-by-minute Wedding Day timeline to include:
    • A Master Timeline and Access List prepared for all vendors
    • A full Set-Up Outline and Checklist of items prepared for the floral team, décor, rentals and any other miscellaneous items for everyone to follow, including SBW assistants
  • Contact all vendors to ensure correct items are prepared and make sure they are aware of arrival times, pick-up times as well as communicate venue’s procedures for load in, set up, and tear down
  • Distribute Master Timeline to all vendors one week prior to wedding day
  • Pick up miscellaneous items prior to the wedding day or possibly pick them up at the rehearsal or venue on day of wedding (i.e.; favors/toasting glasses, cake knife, frames, any personal décor items, etc.)
  • Attend, coordinate, and assist wedding officiant at rehearsal day before wedding with bridal party and family

Three planners to help on your wedding day:

  • Lead Wedding Coordinator onsite and available up to 4 hours prior to ceremony start time. Oversees all event management until the end of the night
  • Set-up Assistant to provide up to 6 hours on day of wedding
  • Bridal Assistant to be a personal assistant for bride, bridesmaids and family, up to 6 hours on day of wedding

On your wedding day:

  • Make sure all vendor commitments are fulfilled to your standards
  • Coordinate timing of day’s events with the photographer and/or videographer
  • Cue and coordinate timing for ceremony musicians
  • Coordinate with DJ/Band to establish timing for grand entrance, first dance, cake cutting, bouquet toss, and/or garter toss
  • Distribute gratuities and/or final payments to vendors on your behalf, if needed
  • Liaison for all vendors and venue throughout the event 
  • Distribute and pin on all personal flowers, if needed
  • Line up family and bridal party for processional
  • Line up bridal party for Grand Entrance
  • Cue bride and groom and other members of the party for special events i.e.; toasts, dances, cake cutting, etc.
  • Be visible and available at all times to you, your fiancé, and your parents to ensure a stress free and enjoyable event
  • Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items
  • Direct room set up and following floor plan and checking number of guests at each table  
  • Arrange all seating cards (escort cards) in alphabetical order
  • Assist with set up for ceremony (programs, flowers, unity sand/candle, chairs, etc.)
  • Assist with set up for cocktail hour and reception site, as well as transfer ceremony wedding décor, as needed
  • Ensure all finishing touches are achieved
  • Ensure all gifts are moved to bridal suite or designated room
  • Keep track of, pack up, and organize everything after wedding is finished (gifts, guest book, centerpieces, toasting flutes, decorations, etc.).
  • Ensure all rentals and décor items are picked up by specified vendors
  • Greet guests as they arrive and help with the flow of the evening for the guests
  • Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise
  • Access to Sweet Blossom Weddings extensive emergency kit